Below is a list of responsibilities that are shared between your organization and Fun Services. Fun Services provides all rides, games, concessions, and prizes. You provide volunteers, electricity, and tables. If you have any questions, feel free to contact us at any time.
Fun Services Event Manager responsibilities at your event:
Upon Arrival:
- Work with you before event set-up to locate and utilize power efficiently for your event.
- Coordinate and direct your volunteers to set up your event as planned by you.
- Talking with each volunteer to assure basic understanding of their responsibility throughout the event.
- Talk to redemption workers to assure that they understand what common problems to watch out for.
During Event:
- Maintain a close watch on your carnival to minimize loss due to volunteer negligence.
- Check redemption to make sure prizes are going out at normal flow rates.
After Event:
- Use your volunteers to tear down all equipment and inflatables.
- Use your redemption counts to finalize paperwork and receive payment.
Your responsibilities as the Event Coordinator:
Prior to Event:
- Formulate a basic layout for the carnival and have basic knowledge of where power is located.
- Make certain that your set-up volunteers will arrive at desired time and are dedicated to Fun Services only (until set-up is complete).
- Make certain that all predetermined items are accessible (tables, hoses, etc.)
Upon Fun Services arrival:
- Inform Fun Services Rep. of the basic layout of your carnival
- Inform Fun Services Rep. of where the power is located for rides/ games
- Introduce your volunteers to your Fun Services Rep. and let set-up begin
During Event:
- Interact with Fun Services Rep. to make sure everything is going as planned
After Event:
- Send your tear-down volunteers to your Fun Services Rep.
- Close Redemption Center and have your volunteers count all remaining inventory.
- Have your volunteers count all remaining supplies (concession supplies, prizes not in redemption, etc.)
- Have payment ready for your Event Manager.
- Fill out and mail back the event evaluation.
